Toolbox

This activity focuses on achieving greater coordination and more efficient management of the different projects that make up the plan, and thus achieving a comprehensive and functional work plan. Coordination and management are essential in any phase of the planning process. However, in the implementation phase, where each project has its own time, location and responsible persons, this coordination becomes essential if an organised and successful process is to be carried out.

Once the results of the Development of Strategic Project Sheets (Activity 41) and the Action Plan (Activity 47) have been reviewed, individual strategies are defined for each of the projects that make up the plan. These strategies will define responsibilities, resources and time management, as well as expected results, predictable costs or expenses and likely risks for each project. The T57 Implementation Work Plan Template tool allows you to define the individual strategies for each project and then put the strategies for all projects together in the joint work plan.

Then, when all the individual strategies are grouped together, they are pooled and the joint strategy is developed. This activity follows an inductive logic, as it goes from the particular, with each project, to the general, with the joint strategy. Once the project strategies have been defined, a joint timeline can be drawn up, as well as a budget plan for implementation, and finally a contingency plan, which detects all possible risks in implementation and finds ways to mitigate them.

Finally, after defining an integrated, joint and detailed work plan, each team will be clear about its responsibilities, its strategy, how to manage its time and its position in relation to the rest of the team and the plan. The work plan needs to be updated while the plan is implemented, it is necessary to define a responsible person in the team to keep all the project information updated and reviewed on an ongoing basis as so many different actors are involved. An accountability meeting with all the stakeholders involved would be necessary to keep all the involved institutions informed.