Analysis Validation and Diagnostic Workshop

1 day
Participatory Activity
Toolbox Themes
  • ParticipationInclude diverse stakeholders, sectors, and perspectives to improve and make more inclusive the urban planning process and results.

Validate the analysis developed by the technical team, identify the main challenges and opportunities of the city, and develop strategic development scenarios that will be considered in the development plan.

  • Validated spatial and statistical analysis maps

  • S.W.O.T. analysis

  • Strategic development scenarios

  • Constraints and opportunities collaborative maps


The Analysis Validation and Diagnostic Workshop is a one full-day collaborative session. It aims to complement the analysis developed by the technical team, with on-the-ground knowledge and experience of the advisory committee. If needed, the session can extend to two days, depending on the complexity of the context, the time availability of participants, and the capacity of the technical team. 

The maps and findings are presented and there is a facilitated discussion between the technical team and the advisory committee to identify any gaps or misleading interpretations of the data. The participants are asked to sketch and annotate on the spatial maps to provide their comments and input. 
Following, the strengths, weaknesses, opportunities and threats (S.W.O.T.) analysis is conducted. This exercise focuses on identifying the main constraints and opportunities of the city, and results on a set of maps describing the current situation. The S.W.O.T. analysis can be conducted in a plenary and collaborative session or dividing the participants into smaller groups. 

Finally, based on the S.W.O.T participants create strategic development scenarios in a future-thinking exercise, in which current tendencies, optimistic, and pessimistic scenarios are defined. This participatory exercise closes the Assessment Phase with an idea of what the future could and should look like for the city, before defining the strategic vision in the next phase.   

Technical team, advisory committee, any further relevant key stakeholders.

  1. Invite the advisory committee and any further relevant stakeholders for the session.
  2. Prepare a presentation with the spatial analysis maps and findings, the results of the vulnerability assessment (if one has been conducted), and print the maps.
  3. Prepare any required material for the session (T7 Workshop Checklist).
  4. Follow the guidelines and instructions on the T21 S.W.O.T. Analysis tool to conduct the activity.
  5. Create Strategic Development Scenarios following the instructions of the tool (T22 Scenario Building Narratives).
  6. Before closing the session, share the next steps of the process with the participants.
  7. After the session, review the analysis report, the spatial analysis maps and the vulnerability assessment (if applicable), and make changes according to the comments gathered during the session.
Suggested agenda

An agenda of the workshop should be presented by the team leader and made available for all participants to understand the development of the session. Use the provided tools to adjust the agenda according to the time, length of each exercise and content, cultural context, and availability of participants.

08:00 Registration
08:30 Opening by the Mayor or the project manager followed by the introduction of each participant
09:00 Plenary session: presentation of the spatial analysis maps and findings.
09:45 Open discussion on presented analysis.
10:00 Coffee break
10:30 Plenary session: identification of challenges (S.W.O.T. analysis)
13:00 Lunch break
14:00 Discussion groups: strategic development scenarios
15:00 Plenary session: presentation of the strategic development scenarios
16:00 Closing remarks