Toolbox

A guiding document describing the main objective and the expected accomplishments of the planning process is developed based on the outputs of Block A Contextualisation. This document is also called Terms of Reference (ToR). It may have different components and levels of detail depending on the expectations of the partners and the local government, and the capacities of the project team. It can include the project justification, the context and background, the project's objective, the team members' expertise and responsibilities, the deliverables, the intended participation strategy, the planning process activities, the work plan, and the budget. Further information can be incorporated as annexes.

The guiding document represents the contract agreement with the stakeholders. To develop the document, the content is first discussed in a series of meetings with the local government and other key potential stakeholders. As a last step, the team will assess the project risks using the T10 Environmental and Social Screening Report Template for the urban planning process, to be annexed to the guiding document. Then, the preliminary technical team consolidates a first draft that is shared with the local government for their revision and feedback. Once the document is refined and validated, all the parties involved in the planning process sign the contract.